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SYSTEM MANAGER MANUALRoomWizard® IIScheduling SystemLotus® Domino®

16RoomWizard | SYSTEM MANAGER MANUAL 17LOTUS DOMINO | RoomWizardAbout the Network Conguration Settings• If you use DHCP to acquire IP addresses and D

18RoomWizard | SYSTEM MANAGER MANUAL 19LOTUS DOMINO | RoomWizard2 Click “RoomWizard Setup.”3 Enter the default system manager password: 79201 (this

20RoomWizard | SYSTEM MANAGER MANUAL 21LOTUS DOMINO | RoomWizard9 Click the “Browse” button and navigate to the certicate text le just created.10

22RoomWizard | SYSTEM MANAGER MANUAL 23LOTUS DOMINO | RoomWizardSTEP 2: SET UP GROUPS OF ROOMWIZARDSBefore conguring RoomWizard groups, consider the

24RoomWizard | SYSTEM MANAGER MANUAL 25LOTUS DOMINO | RoomWizard5 Click “Add.” 6 Enter the IP address and click “Add” for each RoomWizard you want t

26RoomWizard | SYSTEM MANAGER MANUAL 27LOTUS DOMINO | RoomWizardYou can use your DNS to resolve the group virtual hostname to an IP address or assign

28RoomWizard | SYSTEM MANAGER MANUAL 29LOTUS DOMINO | RoomWizardThis causes the RoomWizard to query your DNS to learn which RoomWizard in the group is

30RoomWizard | SYSTEM MANAGER MANUAL 31LOTUS DOMINO | RoomWizardLINK TO OTHER GROUPSIf you are conguring a RoomWizard system that includes more than

32RoomWizard | SYSTEM MANAGER MANUAL 33LOTUS DOMINO | RoomWizard3 Click “Synchronize Group Membership” to copy the correct list to all members of the

34RoomWizard | SYSTEM MANAGER MANUAL 35LOTUS DOMINO | RoomWizard3 Select the check boxes if you want RoomWizard to back up and restore room reservati

1LOTUS DOMINO | RoomWizardCONTENTS 3 WELCOME 4 ABOUT ROOMWIZARD 4 Power and data requirements 4 Overview 7 Creating a RoomWizard system 8

36RoomWizard | SYSTEM MANAGER MANUAL 37LOTUS DOMINO | RoomWizardThe HTTP task must be added to the ServerTasks line of the Notes.ini le. The server h

38RoomWizard | SYSTEM MANAGER MANUAL 39LOTUS DOMINO | RoomWizard• Find your mail template. Ask your Domino administrator which mail le is currently u

40RoomWizard | SYSTEM MANAGER MANUAL 41LOTUS DOMINO | RoomWizard• Add the server’s hierarchical name to the ACL as “user type = server” and “access =

42RoomWizard | SYSTEM MANAGER MANUAL 43LOTUS DOMINO | RoomWizard• From Domino Administrator, go to the “Conguration” tab for the current server. With

44RoomWizard | SYSTEM MANAGER MANUAL 45LOTUS DOMINO | RoomWizard2 Click “RoomWizard Setup.”3 Enter the Administrative password. The default password

46RoomWizard | SYSTEM MANAGER MANUAL 47LOTUS DOMINO | RoomWizard8 In the “Server Access” eld, enter the Base URL for the server. If the synchronizat

48RoomWizard | SYSTEM MANAGER MANUAL 49LOTUS DOMINO | RoomWizard• The “Domino LDAP Server Task” is optional, running, or added to the Notes.ini le. T

50RoomWizard | SYSTEM MANAGER MANUAL 51LOTUS DOMINO | RoomWizardNOTETo display attendee information on the RoomWizard front panel or use One-Click Pub

52RoomWizard | SYSTEM MANAGER MANUAL 53LOTUS DOMINO | RoomWizardSTEP 5: CONFIGURE OTHER OPTIONSYou can now congure the remaining options for each Roo

54RoomWizard | SYSTEM MANAGER MANUAL 55LOTUS DOMINO | RoomWizardSteelcase.com:390). Port 389 is the default, if no port address is designated. -If LDA

2RoomWizard | SYSTEM MANAGER MANUAL 3LOTUS DOMINO | RoomWizardSchedule meetings faster and easier with RoomWizard®. The RoomWizard is an interactive t

56RoomWizard | SYSTEM MANAGER MANUAL 57LOTUS DOMINO | RoomWizardROOM SETTINGSSettings available under Setup > Room relate to the room associated wi

58RoomWizard | SYSTEM MANAGER MANUAL 59LOTUS DOMINO | RoomWizardYou can:• Make all meetings condential by default.• Make the advanced registration fo

60RoomWizard | SYSTEM MANAGER MANUAL 61LOTUS DOMINO | RoomWizardRoom > Usage enables you to export a subset or all of the reservation data to the d

62RoomWizard | SYSTEM MANAGER MANUAL 63LOTUS DOMINO | RoomWizard5 Select Enable service to enable it. Deselect it to disable it.6 Select “Use cost c

64RoomWizard | SYSTEM MANAGER MANUAL 65LOTUS DOMINO | RoomWizardThis example shows how the HTML service menu option enables you to create any type of

66RoomWizard | SYSTEM MANAGER MANUAL 67LOTUS DOMINO | RoomWizardIf you do not have a backup server that supports FTP and do not want to set one up, yo

68RoomWizard | SYSTEM MANAGER MANUAL 69LOTUS DOMINO | RoomWizardTROUBLESHOOTING SETUPRoomWizards can be operated in a wide variety of congurations an

70RoomWizard | SYSTEM MANAGER MANUAL 71LOTUS DOMINO | RoomWizardOTHER PROBLEMSOnce a RoomWizard can be reached on the network and in its group, other

72RoomWizard | SYSTEM MANAGER MANUAL 73LOTUS DOMINO | RoomWizardRoomWizard transforms a meeting room by giving it the ability to share its reservation

74RoomWizard | SYSTEM MANAGER MANUAL 75LOTUS DOMINO | RoomWizardTo view information about any reservation in the timeline:1 Press a red block of time

4RoomWizard | SYSTEM MANAGER MANUAL 5LOTUS DOMINO | RoomWizardWeb-based reservation pagesSystem management web pages Communication between devices and

76RoomWizard | SYSTEM MANAGER MANUAL 77LOTUS DOMINO | RoomWizardTo view the invitees for the current reservation:1 Press “Details” on the touch scree

78RoomWizard | SYSTEM MANAGER MANUAL 79LOTUS DOMINO | RoomWizardRoomWizard displays the current reservation end time and buttons labeled “+” and “-.”

80RoomWizard | SYSTEM MANAGER MANUAL 81LOTUS DOMINO | RoomWizardRoomWizard web pages enable you to make, change, and delete reservations from any comp

82RoomWizard | SYSTEM MANAGER MANUAL 83LOTUS DOMINO | RoomWizardWEB PAGE MENU The menu is the blue horizontal bar immediately below the logo. The menu

84RoomWizard | SYSTEM MANAGER MANUAL 85LOTUS DOMINO | RoomWizardYou can click on almost any part of a timeline.• Click the room name to view a descrip

86RoomWizard | SYSTEM MANAGER MANUAL 87LOTUS DOMINO | RoomWizard7 Adjust the reservation start or end time, if necessary.8 Click “Save” to save the

88RoomWizard | SYSTEM MANAGER MANUAL 89LOTUS DOMINO | RoomWizardRESERVATION OPTIONSYou may not see all the options described below, or they may be set

90RoomWizard | SYSTEM MANAGER MANUAL 91LOTUS DOMINO | RoomWizardINVITE PEOPLEEnter meeting participants in the “Invite people” eld. Invitees will rec

92RoomWizard | SYSTEM MANAGER MANUAL 93LOTUS DOMINO | RoomWizard1 Click “Add.”2 Select a name from the corporate email database.3 Click “Add.”4 Re

94RoomWizard | SYSTEM MANAGER MANUAL 95LOTUS DOMINO | RoomWizardTo learn the name of the room administrator: • Press “Details” on the touch screen, th

6RoomWizard | SYSTEM MANAGER MANUAL 7LOTUS DOMINO | RoomWizard• Claim the room for an impromptu meeting. • End the current reservation early or extend

96RoomWizard | SYSTEM MANAGER MANUAL 97LOTUS DOMINO | RoomWizardUSER-DEFINED TEXT FIELDSYour system conguration may contain up to three additional cu

98RoomWizard | SYSTEM MANAGER MANUAL 99LOTUS DOMINO | RoomWizardTo make changes to a password-protected reservation:1 From any computer on the networ

100RoomWizard | SYSTEM MANAGER MANUAL 101LOTUS DOMINO | RoomWizardRoomWizard will attempt to make all the reservations you requested. If it nds no co

102RoomWizard | SYSTEM MANAGER MANUAL 103LOTUS DOMINO | RoomWizardFINDING AN AVAILABLE ROOMUse the “Find available rooms” option to nd an appropriate

104RoomWizard | SYSTEM MANAGER MANUAL 105LOTUS DOMINO | RoomWizardTo change an existing reservation:1 Locate your reservation on a timeline and selec

106RoomWizard | SYSTEM MANAGER MANUAL 107LOTUS DOMINO | RoomWizardNOTEWhen you upgrade the RoomWizard rmware, download the RoomWizard Reporting Tool

108RoomWizard | SYSTEM MANAGER MANUAL 109LOTUS DOMINO | RoomWizardNOTETo generate a report on multiple RoomWizard groups at once, upload additional l

110RoomWizard | SYSTEM MANAGER MANUAL 111LOTUS DOMINO | RoomWizardGRAPH DATA ASSUMPTIONS AND CALCULATIONS• Some graphs rely on calculating the total a

112RoomWizard | SYSTEM MANAGER MANUAL 113LOTUS DOMINO | RoomWizardREPORTING TOOL ERROR MESSAGESFront Panel Availability Error messages about front pan

114RoomWizard | SYSTEM MANAGER MANUAL 115LOTUS DOMINO | RoomWizardThis equipment has been tested and found to comply with the limits for a Class A dig

8RoomWizard | SYSTEM MANAGER MANUAL 9LOTUS DOMINO | RoomWizardInstall RoomWizards on a separate sub-network and congure the gateway to permit trafc

116RoomWizard | SYSTEM MANAGER MANUAL 117LOTUS DOMINO | RoomWizardAPPENDIX TO THE ROOMWIZARD WARRANTY STATEMENTPRODUCT BRANDING AND WARRANTYRoomWizard

118RoomWizard | SYSTEM MANAGER MANUAL 119LOTUS DOMINO | RoomWizardGGroupaccessing 9conguring 23, 70links to other groups 8, 9members 23naming 26

120RoomWizard | SYSTEM MANAGER MANUAL 121LOTUS DOMINO | RoomWizardTTechnical support 113Telephone 96Timeline 83Time zone 53Troubleshooting 51, 69

?USA and Canada, contact Steelcase USA Technical Support:PHONE 1.800.334.4922 24-hour support Monday through FridayEMAIL [email protected]

10RoomWizard | SYSTEM MANAGER MANUAL 11LOTUS DOMINO | RoomWizardASSIGN AN IP ADDRESS TO EACH ROOMWIZARDattempt to use DHCP to acquire an IP address.

12RoomWizard | SYSTEM MANAGER MANUAL 13LOTUS DOMINO | RoomWizardDHCP1 Press and hold the “About” button on the RoomWizard’s front panel 2 Enter the

14RoomWizard | SYSTEM MANAGER MANUAL 15LOTUS DOMINO | RoomWizardNOTEIf you entered the RoomWizard’s address manually, your computer must be on the sam